How To Send A Design To A Manufacturer: 9 Easy Things You Must Follow

The fashion world is a thrilling canvas where ideas transform into tangible designs. But how to send a design to a manufacturer to take your visionary creations beyond the sketchbook? 

This blog post is designed to guide you through this crucial process. I will walk you through nine easy-to-follow steps on how to send your design to a clothing manufacturer, ensuring that your concept accurately comes to life while adhering to industry standards. 

Whether you’re a seasoned designer or just dipping your toes into the fashion world, this guide can help you sail smoothly through production, from sketch to stitch.

how to send a design to a manufacturer

How to Send a Design to a Manufacturer: 9 Easy Things You Must Follow

Designing a product requires a great deal of creativity and effort. However, ensuring that the product design is translated successfully into the physical product is equally important. The only way to achieve this is by sending the design to a manufacturer who has the expertise and tools to bring your vision to life.

In this article, we provide a step-by-step guide on how to send a design to a manufacturer. Following these nine essential steps will ensure the manufacturer receives a comprehensive and detailed design that they can execute flawlessly.

#1. Identify the right manufacturer

Before sending a design, selecting the right manufacturer who can cater to the specific requirements of your product. This will require a thorough understanding of your product and its manufacturing process. Ensure you choose a manufacturer who has the capability to produce the product at the right quality and at a reasonable cost.

Also, be sure to conduct research into the history of the manufacturer. Check out their reviews, ask for samples from other customers, and see if they have experience producing similar products. Doing so will help you make an informed decision and find an ideal partner who can transform your product design into a tangible reality. 

#2. Create a detailed design

The manufacturing process can be successful only if the design is detailed and comprehensive. The design should cover all aspects of the product, including its dimensions, materials, colors, and textures. Ensure that you use software such as SolidWorks or AutoCAD to create a detailed 3D model and technical drawings.

Moreover, provide the manufacturer with a list of specifications for each component. This will enable them to source the right materials and create components that meet your exact requirements.

#3. Document the design

Document the design in a structured manner. This includes a Bill of Materials (BOM) that lists all the components needed to create the product. Ensure that the BOM includes detailed specifications of the materials, dimensions, and tolerances.

Also, provide the manufacturer with a detailed Production Process Flow Chart. This should include all the steps that are required to produce your product. The chart can be simplified if necessary; however, it should be comprehensive enough to enable the manufacturer to understand and replicate the process correctly.

#4. Create prototypes

Creating prototypes will help you ensure that the design functions as intended before investing in mass production. Using 3D printing and CNC machining, you can create functional prototypes that have the same appearance, dimensions, and materials as the final product.

Additionally, stress testing and other tests can be used to identify any weaknesses or potential problems with the design. This can significantly reduce the risk of manufacturing defects and improve customer satisfaction.

#5. Prepare the design files

Preparing the design files is crucial to ensure that the manufacturer can easily access and interpret the design. Ensure that the design files are in a compatible format, such as DWG, DXF, or STEP. Include all the necessary files, such as assembly files, drawings, and BOM.

It is also beneficial to provide the manufacturer with 3D models if possible. This will help them visualize the product and understand its components better. Furthermore, 3D models can be used to create prototypes or visualize the manufacturing process. 

#6. Contact the manufacturer

Once you have all the necessary documentation, it’s time to contact the manufacturer. You can send the design files electronically or through physical copies. Ensure that you provide clear instructions on the manufacturing process, including any special requirements.

Furthermore, in order to prepare for any potential problems, have a communication plan with the manufacturer. Set up meetings or calls and ensure that you respond to their inquiries promptly. This will help build trust and strengthen the relationship between both parties. 

#7. Get quotes

Before finalizing the manufacturer, getting quotes from multiple vendors is essential. This will help you compare prices, capabilities, and lead times. Ensure you provide detailed product information, including the design files, BOM, and manufacturing requirements. This will help the manufacturer provide an accurate quote.

Also, make sure to ask about any potential hidden costs. Some manufacturers may charge extra for shipping or handling, so it’s best to clarify this information beforehand. Doing your due diligence can help you choose the right manufacturer and ensure a smooth production process. 

#8. Negotiate a contract

Before proceeding with the manufacturing process, negotiate a contract with the manufacturer. The contract should cover all aspects of the relationship, including pricing, delivery timeframes, quality standards, and intellectual property rights.

In addition, make sure that you thoroughly review any additional terms or conditions included in the contract. You should ensure that all parties are on the same page and agree to follow the expectations stated in the agreement. 

#9. Monitor the production process

Once the manufacturing process has begun, monitor each stage of production. This will help you identify any issues early and ensure that the finished product meets your requirements. Regular communication with the manufacturer and site visits will help you stay informed about the progress.

Also, respond quickly if any problems arise. This will help mitigate delays and keep production on schedule. Additionally, you should give the manufacturer feedback throughout the process to ensure that they stay on track with the agreed-upon timeline and budget. 

What Are the Methods for Design for Clothing Manufacturing?

Design for clothing manufacturing involves considering various design aspects and production methods to achieve a high-quality garment that is easily producible on a large scale. There are several methods that designers can employ to ensure that their designs are optimized for manufacturing. These methods include:

Designing for Mass Production: 

Designers must ensure that their designs can be produced on a large scale. This means taking into consideration the production processes that are most efficient and cost-effective, such as using standardized patterns and minimizing the number of different fabrics, trims, and embellishments used in a single garment.

Understanding Fabrics: 

Knowing the properties of different types of fabrics is essential in designing clothing manufacturing. Designers must choose fabrics that are appropriate for the type of garment they are creating, taking into account factors such as durability, stretch, weight, and drape.

Pattern Making: 

Accurate and efficient pattern-making is a crucial aspect of clothing manufacturing. Designers must create patterns that are precisely cut and fit together perfectly to ensure that the final garment is of high quality and consistent in terms of sizing.

Communication with Manufacturers: 

Effective communication between the designer and the manufacturer is necessary for successful clothing manufacturing. Clearly understand the design specifications, production timelines, and quality standards to ensure that the final product meets the designer’s expectations.

Quality Control: 

Maintaining high-quality standards is essential in clothing manufacturing, and designers must consider this throughout the design process. They must ensure that all the necessary steps are taken to produce a consistent and high-quality garment, including inspection of fabrics and workmanship.

How to Design a Clothing Style?

Designing a clothing style involves carefully balancing creativity, functionality, and market demand. The first step is establishing the desired target audience and determining their fashion preferences through extensive market research and analysis. Identify the current trends and anticipate future fashion trends to create products that maintain relevance in the market for a longer period.

Once the target audience is determined, developing a brand identity is crucial. This includes determining the brand’s personality, values, and unique selling proposition. This defined brand identity will help create a more memorable and recognizable brand.

Designing a clothing style involves creating a range of cohesive items that complement each other. The key is to create wearable garments which are both trending and aesthetically appealing. The clothing should be functional and practical while being visually stunning and trendy.

To design a clothing style, you need to understand the different cuts, fabrics, and silhouettes that work well depending on the garment and target audience. Work with a fashion illustrator to sketch your ideas and create variations that can meet the different sizes and fit that customers might need.

Next, manufacture the clothing line. Work with skilled artisans experienced in working with the types of fabrics you have selected for the garments. Ensure quality control to produce garments that meet the brand’s high standards.

Once the manufacturing process is complete, it’s time to market and promote the clothing style. Marketing tactics should align with the brand identity established earlier and with the target audience. You can collaborate with fashion bloggers, influencers, and magazines to effectively reach your target audience.

Check out the below video content on how to make a design for your clothing brand.


Creating a new design for clothing and sending it to a manufacturer is no easy task. It involves careful planning, thorough documentation, and frequent communication with the manufacturer. By following these steps, you can ensure that your designs are manufactured safely and efficiently. Working with manufacturers will help bring your vision to life in a tangible form.

Tamim Shikder
Tamim Shikder

Head of the editorial team of I have been working as a merchandiser in the apparel-sourcing industry for the last seven years. Over the years, I have gained a strong understanding of the clothing business and have developed skills in product development, quality control, pricing negotiation and customer service. I am also well versed in the latest trends of fashion and retail industry. For any clothing manufacturing needs, please email me at

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